Elm Grove Kids Club Privacy Policy

At Elm Grove Kids Club we respect the privacy of the children attending the Club and the privacy of their parents or carers. The personal information that we collect about you and your child is used only to provide appropriate care for them, maintain our service to you, and communicate with you effectively. Our lawful basis for processing the personal information relating to you and your child is so that we can fulfil our contract with you.

Who are we?

Elm Grove Kids Club
Didsbury C of E Primary School
Elm Grove
Didsbury
Manchester
M20 6RL

Elm Grove Kids Club provides before and after school care for children aged 3-11 years.

What does this Policy cover?

We at Elm Grove Kids Club take your personal data seriously. This policy:

What personal data do we collect about you?

We collect the information necessary to be able to provide before and after school care to children aged 3-11 years. This information includes parent contact details, relevant health information and any other information about your child necessary for us to provide an outstanding play environment and fulfil our legal obligations to you as parents.

Where do we collect personal data about you from?

We only collect information directly from you. We will use the data you provide us with when you register your child with Elm Grove Kids Club.

How do we use your personal data?

We primarily use your personal data to:

We will also use the contact details you give us to contact you via phone, email and post, so that we can send you information about your child, our Club and other relevant news, and so that we can communicate with you regarding payment of our fees.

Who do we share your personal data with?

We will only share personal information about you or your child with another organisation if we:

It may sometimes be necessary to share you or your child’s data with Didsbury C of E Primary School. This is done only where required for legal reasons or to ensure we can provide appropriate care for your child.

What legal basis do we have for using your information?

Our lawful basis for processing the personal information relating to you and your child is so that we can fulfil our contract with you. Our legal condition for processing any health-related information that you provide about your child is so that we can provide appropriate care for that child.

What happens if you do not provide us with the information we request or ask that we stop processing your information?

Under the new General Data Protection Regulation, you have certain rights regarding your data. You can ask for the data to be deleted, but note that:

Do we make automated decisions concerning you or your child?

No.

Do we transfer your data outside the EEA?

No, we do not transfer your data outside the EEA.

What rights do you have in relation to the data we hold on you?

By law, you have a number of rights when it comes to your personal data. Further information and advice about your rights can be obtained from the data protection regulator in your country.

Rights What does this mean?
1. The right to be informed You have the right to be provided with clear, transparent and easily understandable information about how we use your information and your rights. This is why we’re providing you with the information in this Policy.
2. The right of access

You have the right to obtain access to your information (if we’re processing it), and certain other information (similar to that provided in this Privacy Policy).

This is so you’re aware and can check that we’re using your information in accordance with data protection law.

3. The right to rectification You are entitled to have your information corrected if it’s inaccurate or incomplete.
4. The right to erasure This is also known as ‘the right to be forgotten’ and, in simple terms, enables you to request the deletion or removal of your information where there’s no compelling reason for us to keep using it. This is not a general right to erasure; there are exceptions.
5. The right to restrict processing You have rights to ‘block’ or suppress further use of your information. When processing is restricted, we can still store your information, but may not use it further. We keep lists of people who have asked for further use of their information to be ‘blocked’ to make sure the restriction is respected in future.
6. The right to data portability You have rights to obtain and reuse your personal data for your own purposes across different services. For example, if you decide to switch to a new provider, this enables you to move, copy or transfer your information easily between our IT systems and theirs safely and securely, without affecting its usability.
7. The right to object to processing You have the right to object to certain types of processing, including processing for direct marketing (i.e. if you no longer want to be contacted with potential opportunities).
8. The right to lodge a complaint You have the right to lodge a complaint about the way we handle or process your personal data with your national data protection regulator.
9. The right to withdraw consent If you have given your consent to anything we do with your personal data, you have the right to withdraw your consent at any time (although if you do so, it does not mean that anything we have done with your personal data with your consent up to that point is unlawful). This includes your right to withdraw consent to us using your personal data for marketing purposes.

We usually act on requests and provide information free of charge, but may charge a reasonable fee to cover our administrative costs of providing the information for:

Alternatively, we may be entitled to refuse to act on the request.

Please consider your request responsibly before submitting it. We’ll respond as soon as we can. Generally, this will be within one month from when we receive your request but, if the request is going to take longer to deal with, we’ll come back to you and let you know.

How will we contact you?

We may contact you by phone, letter or email. If you prefer a particular contact means over another please just let us know.

How can you contact us?

If you are unhappy with how we’ve handled your information, or have further questions on the processing of your personal data, contact us here:

Didsbury C of E Primary School
Elm Grove
Didsbury
Manchester
M20 6RL
elmgrovekc@yahoo.co.uk