Elm Grove Kids Club children are highly important to us and as part of Ofsted requirements we may hold and pass on ‘Child Protection’ details of a child if we have cause to. We aim to work with parents/carers at all times to support our children and families. We hope that any records made and shared are supported by you, as your child’s welfare is our priority.
We also work closely with school staff and Senco to meet the needs of the children in our school community and club.
Any incidents will be recorded in the ‘Incident File’ and will be discussed with the parent/carer picking up the child. The record will be signed on departure or as soon as possible by both a staff member and the parent/carer.
Any issues which may arise during a session can be discussed with a Deputy Manager or a member of staff. Each child also has their own assigned key worker to discuss such matters. The Club Manager can be emailed directly if you prefer.
The Club provide opportunities to every child, allowing each child to be as much or as little involved in activities as they choose. We believe that children can take some ownership with regards to equal opportunities. For instance, sharing and turn taking: children are encouraged to monitor fairness using simple strategies which in turn makes children more aware of their actions towards others. When planning activities or topics, consideration is given to celebrations and festivals, and various abilities and beliefs.
The Club encourages appropriate behaviour at all times. Staff manage behaviour according to age and other significant factors. Children may have ‘time out’; this allows a child to reflect or calm down when it seems necessary. A staff member will always explain to the child why they are having ‘time out’ and will always take into consideration how they might be feeling.
The Club has various reward systems to praise consistently good behaviour and to encourage all children to be kind and helpful without having to be told. This may take the form of different themed awards and staff can nominate children for awards for doing that ‘little bit extra’ or for consistent good behaviour. Children are often given stickers as an instant award.
Our behaviour policy is based on positive re-enforcement of good behaviour. Parents must accept that the welfare of all children present has to be a priority and poor behaviour will not be tolerated.
For children in Nursery, Reception, Year 1 and Year 2 a ‘Smiley Face Card Exchange System’ is used.
Staff will give out a ‘sad face’ card if they decide that the child has not been behaving appropriately. In most cases this will be dealt with by the child’s key worker who will give feedback to parents/carers and explain our card system. With parental/carer support we will then work together to encourage the child to behave more positively and then we can exchange the ‘sad face’ for a ‘smiley face’ which will be in the form of a reward card which they can keep.
For children in Years 3-6, a ‘Yellow and Red Card System’ is used.
Yellow cards are given for continued unwanted behaviour, e.g. the same thing keeps happening and the child is not responding to the ‘time out’ strategy. If a child does not respond to staff and displays the unwanted behaviour 3 times in the same session, this is to result in a yellow card.
Red cards will also be issued immediately for any serious breach of EGKC rules. Any child receiving a Red Card will get an immediate letter home to their parents and a request to attend a meeting with EGKC Manager and a member of the Management Committee to discuss their behaviour. Repeated Red Cards may result in the temporary or permanent suspension of the child concerned from EGKC.
Children that are unwell will be made as comfortable as possible and staff will ask what their symptoms are. Staff will judge whether a parent or carer needs to be contacted so that the child can be collected at the earliest time possible.
Children that have been vomiting, had diarrhoea or conjunctivitis must not attend the Club for 48 hours. Please see our policies and procedures for a full list of illnesses.
Should any child require prescribed medication to be administered during club hours, a consent form will need to be completed stating the name of the medication, dosage, and time to be taken. Medicine cannot be administered without this form being completed and signed by the parent/carer.
Please ensure all prescribed medication is clearly labelled and in its original container.
We train all our staff in ‘First Aid’ and all the Managers complete a 2 day Paediatric First Aid course every 3 years as required by Ofsted. Our other playworkers complete a First Aid qualification as part of their induction training. All accidents are recorded in our accident book and a copy is sent home for the parent/carers. It is our procedure to contact parents/carers if a child has a serious bump to the head or other type of injury that will affect their ability to continue to play at the club during that session.